School Financial Services-DPIS offers a number of HRS Training sessions in the integrated personnel, payroll, and retirement systems for new and existing district users.
This website hosts useful documentation including the HRS training manuals, worksheets, and slides that are used in the training classes. In addition, online videos are available with closed captioning.
To request to enroll for any of the HRS Training classes offered, click on the HRS Training Online Registration link below. Requests submitted before 2:00 p.m. on the day prior to the class date will be processed. No walk-ins or phone registrations are permitted so please register online.
Forms
HRS Training Online Registration
Use this form to request to enroll for HR System training. The deadline to submit requests is on the day prior to the class date before 2:00 p.m. Only online registrations are allowed. For a list of classes or more information, refer to the training guide or the More Training Info section.
HRS District Training Guide
This guide provides information regarding the HRS Training classes offered throughout the current fiscal year. It also has step-by-step instructions on how to register for these classes.
HRS Training Evaluation
Give us your feedback on how to improve the HRS Training classes.
Instructional Materials and Workbook
This section has general information related to HRS Training. It also has the HRS Operations Manual that is used in the classes.
HRS Operations Manual - Volume 1
The Human Resource System (HRS) Operations Manual, Volume 1, gives users an understanding of how HRS can support district operations in meeting personnel, payroll and retirement reports processing needs.
Important Notice
The HRS Operations Manual is currently unavailable. For more information, please contact the DPIS Employee Services Unit at SFSEmployeeServices@lacoe.edu
This section is intended for staff working in payroll. It has the training manuals and references the associated workbook used in class. Not all training manuals will have a workbook.
This manual provides instructions on setting up batches and posting various transactions, when to use the one-time pay screen vs. the time file, how to use the speed key account code on the Z Time File, and how to override information on the time file without using the one-time pay screen.
This manual provides information on the options for setting up benefits.
This manual explains payroll calculations and HRS internal processing (EDB, tables, and taxes). The excel spreadsheets referenced in this manual are available on this site under the Workbooks tab.
This manual provides an explanation of the cash collection process and how to accurately calculate the overpayment amount. Examples from actual cash collections are used to illustrate the discussion and method of accounting for an overpayment recovery.
This manual provides an introduction to payroll functionalities and gives an overview of regular and supplemental payroll schedules. It references time entries, the Inquiry/Error Corrections transaction menu screen and the Payroll Online History transaction menu screen.
This manual provides an introduction and overview of the basic concepts of payroll tax reconciliation. It includes HRS screens and reports recommended for accurate payroll tax reconciliation.
This section is intended for staff working in human resources. It has the training manuals used in class.
This manual provides an introduction to HRS and gives an overview of the system and exposes the user to HRS functionalities. Building a new employee including a review of the Employee Information Report (EIR) and Change Register is included.
This manual discusses Control Data Base (CDB) Tables maintained by the district. It also shows how to search a table, how to build a speed key table, and how to use the table mass change feature to build new salary tables and stipend tables.
This manual has information needed to build work calendars, how to set up work calendar tables for certificated and classified assignments, and how to edit and delete existing work calendars with examples.
This manual explains how to make future changes such as future hires, leaves, terminations, anniversary step increases, primary job, and labor distribution. They will also learn about options for setting up overtime, job history, archived records, and future-dated Employee Data Base (EDB) changes.
This section is intended for staff working with retirement reporting. It has the training manuals used in class for PERS and STRS.
This manual provides retirement information needed to correctly establish employee assignments on EDB. This includes: STRS plans, status, special indicators, annualized retirement reporting rate, bargaining unit, STRS Buybacks, and Job Classification Table.
This manual provides retirement information needed to correctly establish employee assignments on EDB. This includes: PERS plans, status, special indicators, annualized retirement reporting rate, bargaining unit, PERS Buybacks, and Job Classification Table.
This section is intended for districts using the position control module. It has the training manual and the Position Control Operations Manual that are used in class.
This manual discusses the use of position control and its relationship with the Personnel, Payroll, and Budget (PC Budgets) Modules. It includes establishing positions, making changes to existing positions, and setting up Position Control benefit tables.
Revised 03/15/2019 - The Position Control Data Base (PCDB) module is a separate area in HRS where information about positions is stored.
This section contains the workbooks used in the training classes. The training manuals associated with each workbook can be found in the referenced tab.
These worksheet templates are part of the Session I - Payroll Processing training. They are used to manually calculate tax withholdings using the aggregate method and the non-aggregate method. The training manual is available on this site under the Payroll tab.
These worksheet templates are part of the Session I – Payroll Processing training. They are used to manually calculate the certificated hourly/daily rate, Ed Code late hire, Ed Code early termination, Ed Code adjustments, and vacation pay outs. The training manual is under the Payroll tab.
These worksheet templates are part of the Session I - Payroll Processing training. They are used to manually calculate the classified hourly/daily rate, dock time, Earned Salary Advance (ESA), and vacation pay outs. The training manual is available on this site under the Payroll tab.
These worksheet templates are part of the Session I – Payroll Processing training. They are used to track the Federal withholding taxes and the State withholdings taxes. The training manual is available on this site under the Payroll tab.
This worksheet template is part of the Session I – Payroll Processing training. It maps the RX/LX transactions for payroll adjustments. The training manual is available on this site under the Payroll tab.
HRS Video Gallery
District users will learn how to locate and launch the HRS application using PComm (IBM Personal Communications) emulation program.
This video demonstrates the HRS Message Board and how to navigate within it to view important system information.
This video provides instructions on how to sign in to HRS, shows you how to navigate from function to function within menu screens, and how to properly sign-out of HRS. It also talks about important security information that you must know as an HRS user
CONNECT WITH US
For registration inquiries or cancellations, contact Lori Higa at (562) 922-6274 or via email at sfsemployeeservices@lacoe.edu.
